COVID-19 Policy and Procedures

November 30th, 2020

It is with great concern and intent that we at Hawk River Construction follow the guidance of our Local Health Unit and Government to protect our workers and community alike. To fulfill such demands, we have implemented the following initiatives to prevent the spread of COVID-19.  As information continually changes, these initiatives are susceptible to change and/or further aggressive action. We greatly understand the responsibility of being an essential service and have implemented the following precautions to ensure the health and safety of our workers and community. This policy will be enacted and enforced in ‘good faith’ by Hawk River Construction Limited.

Preventative Measures:

1. Communication

It is our desire to effectively communicate any changes of this or any policy to our employees, contractors, clients and community as they may occur. As such, we will be communicating such changes via the following platforms: email, website, Instagram and Facebook, in conjunction with direct communication with our employees.

2. Sanitization

Hawk River will be sanitizing all surfaces on a regular and daily basis with special attention to high traffic surfaces, including but not limited to: door knobs, light switches, office accessories, toilet facilities, equipment and trucks. In addition to direct education, Ontario issued posters with proper hygiene care have been clearly displayed to remind employees of the vital importance to persistently wash hands to avoid the spread. Beyond the vital importance of hand washing, employees are strongly encouraged to: avoid touching eyes, nose and/or mouth; and to cover coughs or sneezes with tissue. Subsequent immediate disposal of tissue and sanitation of hands. Each employee has been equipped with hand sanitizer and their own cleaning supplies in order to prevent sharing. Employees are encouraged to furthermore maintain sanitization of items they come in contact with.

3. Spatial Compliance

Furthermore, we will be limiting individuals in one area of work. With the exception of projects requiring more employees, strict spatial requirements will be followed. Physical distancing of 2 meters or more will be enforced, so long as it is safe to do so. Certain circumstance will require individuals to be closer for proper communication, especially around equipment or performing specific work procedures. Should encroachment of space be unavoidable, individuals will wear a mask.

In addition to spatial requirements, Hawk River has implemented that all: trucks, dump trucks, equipment and tools shall be assigned to one employee at a time. No such changes will be made unless the item is diligently sanitized. Lunch breaks will be staggered to meet physical distancing compliance. As well, we will ensure that all employees are equipped with proper and effective Personal Protective Equipment.

4. Restrictions

Office – Our office is open; however, we have locked the door to better track the flow of visitors. Visitors must complete a COVID-19 Screening Questionnaire AND have passed with their results PRIOR to entry. It is suggested that all payments and queries be left to telecommunication, email (e-transfer) and mail. We are open Monday to Friday from 7:00am – 5:00pm.

Pits – We offer aggregate delivery. However, should you prefer to pick up aggregate, we ask that you: make an appointment, arrive with proper PPE and have previously completed a COVID-19 Questionnaire.

Site – We expect all visitors to comply with the preventative measures included in this policy. We ask that visitors come wearing Personal Protective Equipment; however, if proper Personal Protective Equipment (i.e. Mask and Eye Protection) are not available to you, please notify us prior to your visit and we will do our best to supply.

If any potential visitors feel sick or ill, we ask that you do not come to any of our locations.

5.  Assessment

Hawk River Construction has and will continually collect assessments under the direction of the Ministry through the completion of a COVID-19 Screening. It is required that all: employees, owners, consultants, engineers, sub-trades, suppliers or any authorised visitors fill out and submit said screening to the Site Superintendent, or relevant individual, who will then submit to Human Resources. Forms must be completed prior to acceptance on site, in office or in equipment. Site Superintendents shall notify Human Resources or Senior Management of any changes made aware thereafter.

COVID-19 Screening Questionnaire:

6. Education

Hawk River Construction is paying close attention to the ever-changing information related to COVID-19. Information is generously shared with our employees to ensure transparency and safety. Hawk River is prepared to take further precautions to ensure the safety of its employees and community.

7. Disciplinary Action

With respect to the global impact preventative measures take, Hawk River will, if necessary, enforce disciplinary action to employees who refuse to follow the preventative measures above.

8. Reporting

The Ontario Government strongly encourages that any worker who is displaying symptoms to stay home and report their symptoms to their telehealth line: 1-800-797-0000 or to take the online self-assessment located on their website: If an employee has tested positive, we understand that we are to report this incident to the Ministry of Labour immediately along with following all measures deemed necessary by the Ministry of Labour.

9. Non-Medical Mask and Face Covering Mandate

The non-medical mask or face covering must be worn while inside the premises, unless it is reasonably required to temporarily remove the face covering for eating/drinking. All persons will be notified of this requirement through signage posted at all entries and throughout the premises.

Exceptions- Some people may not be able to tolerate wearing a mask. The establishment will exempt a person from wearing a non-medical mask or face covering on the premises if the person is:

• A child under the age of two years old,

• A child under the age of 5 years old either chronologically or developmentally who cannot be persuaded to wear a face covering by their caregiver,

• Unable to remove their mask without assistance,

• Unable to wear a mask for medical reasons such as but not limited to, respiratory disease, cognitive difficulties, difficulties in hearing or processing information,

• Unable to wear a face covering for any religious reason.

Role of Staff- All staff will be required to wear a non-medical mask or face covering while working in the space that services the public. Staff will do their best to limit entry of any person not wearing a non-medical mask or face covering.

Efforts may include:

• Giving a verbal reminder upon entry that the customer is instructed to wear a face covering by the HKPR District Health Unit’s Medical Officer of Health

• For customers in the premises seen removing their face covering for extended periods of time, giving a verbal reminder of the requirement to wear a face covering under instruction by the Medical Officer of Health for the HKPR District Health Unit

• If a customer refuses to put on a face covering and refuses to leave the premises, staff are not required to engage further.